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Identify local Sponsors and begin outreach (earlier the better)
Identify type of Speaker (one speaker max)
Identify variety of Coaches
Identify list of potential Judges
Set up weekly/bi-weekly meetings for team - discuss direction
Venue and date options in order
Begin budget setup (understanding the expense process)
Prepare to answer questions about the event.
Social media - set up Twitter & Facebook
Identify Community - list other local leaders, local events etc
Get out there and evangelize
Check ticketing page to ensure accuracy and functionality
***By this time you should have a good idea of what direction you want to take and be ready to to reach out to your speaker, judges, etc.
community outreach, marketing works with project manager for event level awesomness
(QTY -1) Chair for Sponsorship, Speaker, Coaches, Judges. Team delegation and direction.
(QTY -1-2) logistics (venue, food ,supplies, etc), volunteer outreach
website, doc and ticketing management, community outreach, handles technical logistical issue
(QTY -1) social media, promotional outreach, follow up
(QTY -1) finances, venue (may crossover with Operations person), outreach.
Update website with basic information (date, venue, Organizing team info)
In addition to their contribution to managing the event itself, they are also a great resource for advice on event organizing best practices